DCI - Latest News
After a couple of years of operating with skeleton members, it is time to re-invigorate the Zone Deputy Chief Instructors (DCI) & Zone Assistants (ZA) panel. The main role of this panel is around coaching and certificate work, the panel member’s work with the Zone Chief Instructor (ZCI) to deliver and support clubs and coaches in all coaching, certificate and instructional work. Being a part of the DCI and ZA panel is a way to be involved in the development and enhancement of riders and coaches, and is incredibly rewarding when you see zone members advancing and being confident while riding or coaching.
The DCI panel undertakes a number of different things these include:
The DCI and ZA Panel is a sub-committee of the zone and is responsible to the zone and PCV.
We ask all clubs and members to consider the information below and if you would like to become a member of the DCI/ZA panel then complete the attached nomination form and return to nezsec@gmail.com before 15th of June 2020, for consideration by the current DCI panel. The nomination is to be completed by the nominee and returned by them.
If you wish to be considered for the role of ZCI please send an application email to nezsec@gmail.com with details of your qualifications (ZCI must have a Level 1 NCAS accreditation), why you are interested in this role and what you can bring to the zone in this role. This will be considered by the current DCI and Zone Executive.
The DCI panel is broken down into several different positions and the nomination process for each differs, below is the position description and nomination process regarding each of the different positions:
• Zone Chief Instructor (ZCI) – head of DCI panel
PCV By-laws
5.8 Zone Chief Instructor (ZCI)
5.8.a The zone chief instructor, assisted by deputy chief instructors and zone assistants of the zone must:
i. Follow the requirements set down in the current Pony Club Australia (PCA) Syllabus of Instruction, the PCA Manual of Instruction, PCA NCAS Syllabi and policies as determined by the state coaching director, in accordance with rule 4.3.
ii. Assist with the implementation of programmes under the PCV Instructional Policy throughout the zone.
iii. Facilitate the organisation of courses for coaching, efficiency test examiners and efficiency certificates, with a view to achieving uniformity in all aspects of teaching and examining within the zone.
iv. Present a report at each zone meeting to keep the zone committee fully informed of all plans, progress and instructional policy information.
v. Zone Chief Instructors must have current NCAS Level 1 accreditation.
5.8.b The zone chief instructor is appointed, in accordance with rule 5.11.
5.11 Zone Chief Instructor Appointment
5.11.a In June, the zone appoints its chief instructor as follows:
i. In April the PCV state office notifies the zone representative of the requirement to appoint a zone chief instructor, after which the DCI/ZA Panel or the Zone Executive nominate(s) a zone chief instructor.
ii. Before appointment, the zone executive must approve the nomination, which the state council ratifies at its first meeting in the financial year.
5.11.b The term of office for a zone chief instructor is one year. The ZCI may be reappointed.
• Deputy Chief Instructors and Zone Assistants
PCV By-laws
5.9 Zone DCI and ZA Panel
5.9.a The DCI and ZA Panel is a sub-committee of the zone and is responsible to the zone and, therefore, the PCV and must follow all directives given by the zone and PCV.
5.9.b The Zone appoints deputy chief instructors, in accordance with rule 5.13, and zone assistants, in accordance with rule 5.14, to assist the zone chief instructor. DCIs, ZAs and the ZCI form a panel known as the zone DCI and ZA panel.
5.9.c All members of the DCI and ZA panel are eligible to vote at any panel meeting.
5.9.d The ZCI calls a minimum of two meetings per year of the DCI and ZA panel.
5.9.e The DCI and ZA panel is the instructional sub-committee of the zone. Any proposals to change policy or direction require ratification by the Zone and then the State Council.
5.10 Other Duties of the Zone DCI and ZA Panel
5.10.a Ensure each club in the zone, is visited by a DCI or ZA at least annually.
5.10.b Ensure that permanent and full attendance records of all instructors’ courses are up to date.
5.10.c Maintain a current database of zone instructors and judges, so that organising committees and clubs may contact the ZCI for a referral to an instructor or judge.
5.10.d Record junior judges or examiners and provide opportunities to use them in an official capacity.
5.10.e Assist the ZCI with any courses.
5.10.f Assist with K and B efficiency test assessments as requested by the ZCI.
5.10.g Ensure all zone clubs are aware of the efficiency test levels and the procedures for registering candidates and that all relevant matters are brought to their attention.
5.10.h Assist the PCV or zone in other matters that may reasonably be requested.
5.10.i Keep the PCV and the youth movement aims and objectives foremost in the minds of all involved.
5.10.j Report to the zone, in accordance with rule 5.9.e
5.13 Deputy Chief Instructor Appointment
5.13.a In June the Zone re appoints its DCIs as follows:
i. In April the PCV office notifies the zone representative of the requirement to call for
nominations and re nominations from the DCIs whose Three Year term has expired.
ii. The nominations must be submitted on an official nomination form issued by the PCV
state office as follows;
▪ A DCI of the zone in which the nominee is involved makes the nomination.
▪ The nomination must be endorsed by two other DCIs. However, should the zone
not have two other DCIs to endorse the nomination, the two most senior (in
years of service) ZAs may endorse the nomination.
▪ The Zone Executive may appoint a DCI.
▪ The Zone Executive must approve the appointments.
5.13.b The term of office for a DCI is three years. A DCI may be reappointed.
5.13.c To be eligible for appointment as a DCI, a nominee must have worked regularly as a ZA for
a minimum of one year and be prepared to carry out the duties of a DCI.
5.13.d To be eligible for re appointment a DCI must attend at least the following two update
activities in every three year period of appointment.
i. The State DCI/ZA workshop.
ii. One PCV Clinic, this can be run by a Zone but must relate directly to PCV activities
such as judging, course building, gear check.
5.13.e The nomination is submitted on an official nomination form issued by the PCV state office
as follows:
i. A DCI of the zone in which the nominee is involved makes the nomination and the
nomination form must be accompanied by a brief profile of the nominee
ii. The nomination must be endorsed by two other DCIs. However, should the zone not
have two other DCIs to endorse the nomination, the two most senior (in years of
service) ZAs may endorse the nomination.
iii. The zone executive must approve the nomination and then send it to the PCV state
office for submission to the CIP. The CIP must ratify the nomination before it is
effective and before assigning the DCI to a zone or zones.
5.14 Zone Assistant Appointment
5.14.a In June the Zone re appoints its ZAs as follows:
i. In April the PCV office notifies the zone representative of the requirement to call for
nominations and re nominations from the ZAs whose three year term has expired.
ii. The nominations must be submitted on an official nomination form issued by the PCV
state office as follows:
▪ A DCI of the zone in which the nominee is involved makes the nomination.
▪ The Zone Executive may appoint a ZA.
▪ The Zone Executive must approve the appointments.
5.14.b The term of office for a ZA is three years. A ZA may be reappointed.
5.14.c To be eligible for appointment as a ZA, the nominee must have a good working
knowledge of the pony club structure and policies and be prepared to carry out the duties
of a ZA.
5.14.d To be eligible for re appointment a ZA must attend at least the following two update
activities in every three year period of appointment.
i. The State DCI/ZA workshop.
ii. One PCV Clinic, this can be run by a Zone but must relate directly to PCV activities
such as judging, course building, gear check.
5.14.e Nominations must only be submitted by a DCI of the zone in which the nominee is
involved.
5.14.f A majority of the zone DCI and ZA panel must approve the nomination and then submit it
to the zone executive for ratification before the appointment is effective.
Zone Examining Secretary – responsible for the organisation and liaison with PCV in regards to higher level certificate and coaching assessments – this position is appointed by the Zone at the AGM
5.15 Zone Examining Secretary (ZES)
5.15.a The term of office for a ZES is one year. The ZES may be reappointed. Each zone appoints a ZES at its AGM.
5.15.b The ZES is responsible for all matters relating to the organisation and registration of efficiency tests within the zone.
5.15.c Refer to rule 41 for information on efficiency test certificates.
5.15.d The ZES must ensure all zone clubs and prospective efficiency test candidates know the closing date for zone efficiency tests applications at zone and state levels.
5.15.e PCV guidelines for duties of a zone examining secretary are available from the PCV web site or state office.
The DCI panel undertakes a number of different things these include:
- offering support to clubs and DC’s around instructional and certificate work
- organising running certificate training days
- organising and running certificate assessment days
- running coaching training and assessment days with assistance of Chief Instructors Panel (CIP)
- maintain a database of zone instructors and judges for use by organising committees and clubs
- ensure all clubs are aware of the efficiency tests levels and procedures
- conducting club visits
- keep with PCV objectives
- report to the zone
The DCI and ZA Panel is a sub-committee of the zone and is responsible to the zone and PCV.
We ask all clubs and members to consider the information below and if you would like to become a member of the DCI/ZA panel then complete the attached nomination form and return to nezsec@gmail.com before 15th of June 2020, for consideration by the current DCI panel. The nomination is to be completed by the nominee and returned by them.
If you wish to be considered for the role of ZCI please send an application email to nezsec@gmail.com with details of your qualifications (ZCI must have a Level 1 NCAS accreditation), why you are interested in this role and what you can bring to the zone in this role. This will be considered by the current DCI and Zone Executive.
The DCI panel is broken down into several different positions and the nomination process for each differs, below is the position description and nomination process regarding each of the different positions:
• Zone Chief Instructor (ZCI) – head of DCI panel
PCV By-laws
5.8 Zone Chief Instructor (ZCI)
5.8.a The zone chief instructor, assisted by deputy chief instructors and zone assistants of the zone must:
i. Follow the requirements set down in the current Pony Club Australia (PCA) Syllabus of Instruction, the PCA Manual of Instruction, PCA NCAS Syllabi and policies as determined by the state coaching director, in accordance with rule 4.3.
ii. Assist with the implementation of programmes under the PCV Instructional Policy throughout the zone.
iii. Facilitate the organisation of courses for coaching, efficiency test examiners and efficiency certificates, with a view to achieving uniformity in all aspects of teaching and examining within the zone.
iv. Present a report at each zone meeting to keep the zone committee fully informed of all plans, progress and instructional policy information.
v. Zone Chief Instructors must have current NCAS Level 1 accreditation.
5.8.b The zone chief instructor is appointed, in accordance with rule 5.11.
5.11 Zone Chief Instructor Appointment
5.11.a In June, the zone appoints its chief instructor as follows:
i. In April the PCV state office notifies the zone representative of the requirement to appoint a zone chief instructor, after which the DCI/ZA Panel or the Zone Executive nominate(s) a zone chief instructor.
ii. Before appointment, the zone executive must approve the nomination, which the state council ratifies at its first meeting in the financial year.
5.11.b The term of office for a zone chief instructor is one year. The ZCI may be reappointed.
• Deputy Chief Instructors and Zone Assistants
PCV By-laws
5.9 Zone DCI and ZA Panel
5.9.a The DCI and ZA Panel is a sub-committee of the zone and is responsible to the zone and, therefore, the PCV and must follow all directives given by the zone and PCV.
5.9.b The Zone appoints deputy chief instructors, in accordance with rule 5.13, and zone assistants, in accordance with rule 5.14, to assist the zone chief instructor. DCIs, ZAs and the ZCI form a panel known as the zone DCI and ZA panel.
5.9.c All members of the DCI and ZA panel are eligible to vote at any panel meeting.
5.9.d The ZCI calls a minimum of two meetings per year of the DCI and ZA panel.
5.9.e The DCI and ZA panel is the instructional sub-committee of the zone. Any proposals to change policy or direction require ratification by the Zone and then the State Council.
5.10 Other Duties of the Zone DCI and ZA Panel
5.10.a Ensure each club in the zone, is visited by a DCI or ZA at least annually.
5.10.b Ensure that permanent and full attendance records of all instructors’ courses are up to date.
5.10.c Maintain a current database of zone instructors and judges, so that organising committees and clubs may contact the ZCI for a referral to an instructor or judge.
5.10.d Record junior judges or examiners and provide opportunities to use them in an official capacity.
5.10.e Assist the ZCI with any courses.
5.10.f Assist with K and B efficiency test assessments as requested by the ZCI.
5.10.g Ensure all zone clubs are aware of the efficiency test levels and the procedures for registering candidates and that all relevant matters are brought to their attention.
5.10.h Assist the PCV or zone in other matters that may reasonably be requested.
5.10.i Keep the PCV and the youth movement aims and objectives foremost in the minds of all involved.
5.10.j Report to the zone, in accordance with rule 5.9.e
5.13 Deputy Chief Instructor Appointment
5.13.a In June the Zone re appoints its DCIs as follows:
i. In April the PCV office notifies the zone representative of the requirement to call for
nominations and re nominations from the DCIs whose Three Year term has expired.
ii. The nominations must be submitted on an official nomination form issued by the PCV
state office as follows;
▪ A DCI of the zone in which the nominee is involved makes the nomination.
▪ The nomination must be endorsed by two other DCIs. However, should the zone
not have two other DCIs to endorse the nomination, the two most senior (in
years of service) ZAs may endorse the nomination.
▪ The Zone Executive may appoint a DCI.
▪ The Zone Executive must approve the appointments.
5.13.b The term of office for a DCI is three years. A DCI may be reappointed.
5.13.c To be eligible for appointment as a DCI, a nominee must have worked regularly as a ZA for
a minimum of one year and be prepared to carry out the duties of a DCI.
5.13.d To be eligible for re appointment a DCI must attend at least the following two update
activities in every three year period of appointment.
i. The State DCI/ZA workshop.
ii. One PCV Clinic, this can be run by a Zone but must relate directly to PCV activities
such as judging, course building, gear check.
5.13.e The nomination is submitted on an official nomination form issued by the PCV state office
as follows:
i. A DCI of the zone in which the nominee is involved makes the nomination and the
nomination form must be accompanied by a brief profile of the nominee
ii. The nomination must be endorsed by two other DCIs. However, should the zone not
have two other DCIs to endorse the nomination, the two most senior (in years of
service) ZAs may endorse the nomination.
iii. The zone executive must approve the nomination and then send it to the PCV state
office for submission to the CIP. The CIP must ratify the nomination before it is
effective and before assigning the DCI to a zone or zones.
5.14 Zone Assistant Appointment
5.14.a In June the Zone re appoints its ZAs as follows:
i. In April the PCV office notifies the zone representative of the requirement to call for
nominations and re nominations from the ZAs whose three year term has expired.
ii. The nominations must be submitted on an official nomination form issued by the PCV
state office as follows:
▪ A DCI of the zone in which the nominee is involved makes the nomination.
▪ The Zone Executive may appoint a ZA.
▪ The Zone Executive must approve the appointments.
5.14.b The term of office for a ZA is three years. A ZA may be reappointed.
5.14.c To be eligible for appointment as a ZA, the nominee must have a good working
knowledge of the pony club structure and policies and be prepared to carry out the duties
of a ZA.
5.14.d To be eligible for re appointment a ZA must attend at least the following two update
activities in every three year period of appointment.
i. The State DCI/ZA workshop.
ii. One PCV Clinic, this can be run by a Zone but must relate directly to PCV activities
such as judging, course building, gear check.
5.14.e Nominations must only be submitted by a DCI of the zone in which the nominee is
involved.
5.14.f A majority of the zone DCI and ZA panel must approve the nomination and then submit it
to the zone executive for ratification before the appointment is effective.
Zone Examining Secretary – responsible for the organisation and liaison with PCV in regards to higher level certificate and coaching assessments – this position is appointed by the Zone at the AGM
5.15 Zone Examining Secretary (ZES)
5.15.a The term of office for a ZES is one year. The ZES may be reappointed. Each zone appoints a ZES at its AGM.
5.15.b The ZES is responsible for all matters relating to the organisation and registration of efficiency tests within the zone.
5.15.c Refer to rule 41 for information on efficiency test certificates.
5.15.d The ZES must ensure all zone clubs and prospective efficiency test candidates know the closing date for zone efficiency tests applications at zone and state levels.
5.15.e PCV guidelines for duties of a zone examining secretary are available from the PCV web site or state office.
